Article : School Attendance Management System (SAMS)
School Attendance Management System (SAMS)
OverviewSchool
Attendance Management System (SAMS) is a biometrics and RFID based
comprehensive attendance management system for schools and colleges.
SAMS provides robust, secure and automatic attendance management system
for both, Students and Staff. SAMS has an inbuilt facility of sending
automatic SMS and Email alerts to the Parents/Guardians of the students.
The Need
More Efficient Student Attendance – SAMS automates the student and
staff attendance hence; reducing irregularities in the attendance
process arising due to human error.
Saving Time – Important administrative and educational resources could be freed up by utilizing SAMS
Environment Friendly – Reduces paper and other resource requirements.
SAMS with its extremely small carbon footprint is a greener option.
Better Parent/Guardian information system – Parents/Guardians are
better informed about their wards whereabouts with automatic SMS, Bulk
SMS and Email facilities in SAMS.
Improved Parent/Guardian –
School Relationship – SAMS brings the two principal stakeholders in a
student’s education closer, considerably improving the Parent/Guardian -
School rapport, leading to an atmosphere of comfort and trust.
The System
CHOOL ATTENDANCE MANAGEMENT SYSTEM (SAMS)SAMS
is built on cutting edge modern technology and designed to help schools
and Parents/Guardians to deal with problems of truancy/absenteeism.
The system consists of the following technology elements as shown in the figure.
Biometric Attendance Devices
Biometric Mobile Devices
Radio Frequency ID (RFID) Tags
SAMS Server
SAMS Client Interface
SAMS Software
Bulk SMS facility
Automatic Email Alerts
In
a typical SAMS setup there is a biometric device installed outside each
class room. These devices are connected with the SAMS server housed in
the school.
Each day the students will register their attendance
with the biometric device. The SAMS server will download the attendance
data at a pre-set time. It will process the attendance and send a set
SMS message to the parents/guardians of the absentee student via SAMS
SMS gateway server. The message template can be set by the school
authorities to their liking.
The system also allows school authorities to send SMS alerts to parents/guardians regarding special events and emergencies.
SAMS
also has a module which can monitor the students who use the school
bus, this data can be transferred to the schools SAMS server via WIFI or
GPRS.
SAMS also includes an optional MEAL monitoring solution.
This module helps the school to monitor the number of students who are
using the on-campus meal facilities. The module helps the school to
better manage the meal program for the students.
SAMS is built on
robust client-server architecture and supports multiple simultaneous
clients which enable admin staff to perform their function with utmost
ease
SAMS also has fully integrated Time Manager Software which
provides various employee attendance and HR related functionalities.
E.g. Shift Scheduling, Shift Rota, Attendance Summary, Leave Management
etc. SAMS Time Manager module can also be integrated with leading
payroll processing software.
Features Accurate Student Attendance
Automatic Attendance Collection
Daily Absentee Report
Automatic SMS alert to Parent/Guardian of absentee student
Daily attendance Register
Monthly attendance Register
Yearly attendance Report
Bulk SMS facility for special events and announcements
RFID options for young kids
Mobile attendance data collection and reporting
Meal Monitoring
Robust employee attendance system
Benefits Better student attendance management
Less administration work
Better accounting of students whereabouts during school hours
More parental involvement in ascertaining student presence in schools
Improves students attendance ratios
Better staff attendance management
